Facilities Officer  

Location: Sunbury-on-Thames 

Salary: £27,000 – £28,000 + Bonus + Benefits

My exciting client is looking for a Facilities Officer to join their friendly team. You will be responsible for ensuring the smooth and efficient operation of the company’s facilities and general affairs. This includes overseeing the maintenance and repairs of the office, managing contractors, suppliers and handling administrative tasks related to general affairs.



Respond quickly and effectively to Facilities desk requests, resolve issues where able or escalate to Facilities Manager

Oversee the maintenance and repairs of the company’s facilities, including office equipment, furniture, and fixtures  Manage supplier relationships, monitor and ensure that services are  delivered on time and within budget

Ensure compliance with health and safety regulations and maintain a safe and secure work environment

Develop and implement policies and procedures related to Facilities and  general affairs – such as expense management, procurement, and event  planning

Assist with the coordination of internal and external events and meetings

Manage office supplies and inventory and ensure that the office is always well-stocked

Provide administrative support to other departments as needed  Issue purchase order to suppliers as required  Identify opportunities for improvement in process or supplier relationships with Facilities Manager to deliver effective procurement solutions for projects and on-going requirements

Support supplier selection processes and negotiate with suppliers to deliver cost savings and improved service delivery

Point of contact for assigned external contractors.

To monitor the performance of service providers and enforce relevant contracts or service level agreements as required

Carry out on-site inductions for new contractor operatives

Ensuring that contractors have ID badges access when required

Monitor safety issues in all buildings – escalate any concerns

Act as Fire Marshal and First Aider  Monitor and test fire systems

Winter Response Team Co-ordinator – managing supplies and distribution

Help coordinate Electrical Installation Condition Testing to guarantee all plant is operating safely & compliant to legislation


Person Specification:

BIFM Level 3 qualification (desirable not essential)

Two years professional experience performing administrative support or within a facilities role

Basic Health and Safety and environmental awareness

Experience with ISO 9001, 14001, and 45001

Analytical approach to problem-solving

Ability to develop and maintain good working relationships

Excellent written and verbal communication skills

Good numerical skills and excellent attention to detail

Strong communication, written and interpersonal skills

Must have good organisational and time management skills

Ability to work within a team and cross-departmental environment