Facilities Officer
Location: Sunbury-on-Thames
Salary: £27,000 – £28,000 + Bonus + Benefits
My exciting client is looking for a Facilities Officer to join their friendly team. You will be responsible for ensuring the smooth and efficient operation of the company’s facilities and general affairs. This includes overseeing the maintenance and repairs of the office, managing contractors, suppliers and handling administrative tasks related to general affairs.
Responsibilities:
Respond quickly and effectively to Facilities desk requests, resolve issues where able or escalate to Facilities Manager
Oversee the maintenance and repairs of the company’s facilities, including office equipment, furniture, and fixtures Manage supplier relationships, monitor and ensure that services are delivered on time and within budget
Ensure compliance with health and safety regulations and maintain a safe and secure work environment
Develop and implement policies and procedures related to Facilities and general affairs – such as expense management, procurement, and event planning
Assist with the coordination of internal and external events and meetings
Manage office supplies and inventory and ensure that the office is always well-stocked
Provide administrative support to other departments as needed Issue purchase order to suppliers as required Identify opportunities for improvement in process or supplier relationships with Facilities Manager to deliver effective procurement solutions for projects and on-going requirements
Support supplier selection processes and negotiate with suppliers to deliver cost savings and improved service delivery
Point of contact for assigned external contractors.
To monitor the performance of service providers and enforce relevant contracts or service level agreements as required
Carry out on-site inductions for new contractor operatives
Ensuring that contractors have ID badges access when required
Monitor safety issues in all buildings – escalate any concerns
Act as Fire Marshal and First Aider Monitor and test fire systems
Winter Response Team Co-ordinator – managing supplies and distribution
Help coordinate Electrical Installation Condition Testing to guarantee all plant is operating safely & compliant to legislation
Person Specification:
BIFM Level 3 qualification (desirable not essential)
Two years professional experience performing administrative support or within a facilities role
Basic Health and Safety and environmental awareness
Experience with ISO 9001, 14001, and 45001
Analytical approach to problem-solving
Ability to develop and maintain good working relationships
Excellent written and verbal communication skills
Good numerical skills and excellent attention to detail
Strong communication, written and interpersonal skills
Must have good organisational and time management skills
Ability to work within a team and cross-departmental environment