Overview

Office Assistant

Location: Farnborough

Salary: £23,000 – £25,000

Hours: Monday – Friday

39.5 hours per week, applied on a rota basis to cover earlier start and later finish times (7.30am earliest, 6.00pm latest)

An award winning, Legal 500 ranked, full service law firm which is growing fast are seeking an Office Assistant to join their them, working within their Office Services team.

You will be contributing to the smooth running of the practice. This role oversees the day-to-day running of the office, provides basic administration support and assists the reception team in providing a first-class client experience.

The successful candidate will be working in a flexible, supportive and encouraging environment, offering competitive salaries and a range of employee benefits.

 

Duties:

Assisting receptionists with hosting visitors and providing refreshments.

Working on the reception desk to handle incoming phone calls quickly and efficiently.

Assisting with seminars and events in terms of meeting room layout changes, refreshment set up, receiving guests and post event clear up.

Oversee the stock control of all stationary items.

Ensure the office is kept tidy and presentable at all times.

Assisting partners to open the post each morning and categorising the mail per department.

Collecting post from each department each afternoon, franking the mail and scanning and recording any special deliveries.

Keeping the kitchen and break-out areas clean and tidy throughout the day and fully stocked with all supplies.

Ordering/shopping for all office consumables e.g.  tea, coffee, squash, first aid supplies etc

Providing administrative support to the Operations Team as required.

Organising and setting-up of end of month drinks and other employee office events, to include ordering/shopping for supplies and assisting with general preparations.

 

Person Specification:

Good typing and keyboard skills, knowledge of Microsoft office / IT skills.

Previous client / customer service experience.

Strong interpersonal skills, good attention to detail and the ability to prioritise your workload.

Can work independently as well as collaboratively as part of team.

Have a positive attitude and can-do approach.